Date Published 02 September 2025
1. Before You Start Your Search
Financial Planning: Before you even look at properties, create a budget. Factor in not only the monthly rent but also other costs like a security deposit (typically one months' rent), utility bills, council tax, and moving expenses.
Define Your Needs:
Make a list of what you're looking for. Do you need a certain number of bedrooms? A garden? Proximity to public transport or specific schools? Having a clear idea of your non- negotiables will save you time and help you focus your search.
Gather Documents: Prepare the necessary documents in advance. Most landlords or letting agents will require proof of identity (photo ID), proof of income (pay slips and bank statements), and references from your employer and a previous landlord.
2. Finding the Right Property and Landlord
Do Your Research: Look at properties in the neighbourhoods you're interested in. Pay attention to the location, amenities, and overall vibe.
Go to Viewings Prepared: Treat viewings like a job interview—be on time and be ready to ask questions. This is your chance to assess the property and the landlord.
Ask about the property: Is it furnished or unfurnished? What's the energy efficiency rating (EPC)?
What's included in the rent? Who is responsible for minor repairs?
Assess the landlord/agent: Do they seem professional and responsive? You can look for landlords who are part of an accredited association, as this is a good sign that they take their responsibilities seriously.
The Power of a Good Impression: Landlords are looking for reliable tenants. Show up on time, be polite, and be ready to answer their questions. If you find a property you love, be decisive and make an offer quickly, as good properties are often in high demand.
3. The Tenancy Agreement and Move-In
Read the Lease Thoroughly: This is arguably the most important step. Don't skim over the tenancy agreement. This is a legally binding contract, so you need to understand every clause. Look for:
The names of all parties involved (landlord, tenants).
The rent amount, due date, and how it will be paid.
The start and end dates of the tenancy.
Break clauses (if any) that allow you to end the tenancy early.
Who is responsible for what repairs and maintenance.
Rules regarding pets, guests, and decorating.
Check the Inventory and Take Pictures: Before you move in, you and the landlord or agent should create a detailed inventory of the property's condition and contents. Check it carefully and make sure everything is noted, including any existing damage. Take date-stamped photos or even a video to document the condition of the property. This is crucial for avoiding deposit disputes when you move out.
Protect Your Deposit: In England, landlords are legally required to protect your security deposit in a government-approved scheme. Make sure your landlord provides you with the details of the scheme and all the necessary information.
Check for Safety Certificates: Your landlord is legally obligated to ensure the property is safe. This includes providing you with a Gas Safety Certificate and an Energy Performance Certificate (EPC).How to rent guide and Electrical safety Certificate.
4. Living in a Rented Property
Communicate Effectively: Good communication is the key to a stress-free tenancy. If a maintenance issue arises, report it to your landlord or agent promptly and in writing (email is great for creating a paper trail). Be specific and include photos if possible.
Be a Responsible Tenant: This might seem obvious, but it's essential for maintaining a good relationship with your landlord. Pay your rent on time, take care of the property, and be a good neighbour.
Know Your Rights and Responsibilities: Understand what you are responsible for (e.g., changing light bulbs, keeping the property clean, reporting issues) and what your landlord is responsible for (e.g., major repairs to the structure, plumbing, and heating). Your landlord must give you at least 24 hours' written notice before entering the property unless it's an emergency.
Handling Difficult Situations:
Landlord Issues: If your landlord is unresponsive or you have a disagreement, try to resolve it through calm, direct communication first. If that fails, consider seeking mediation or contacting a tenants' rights organisation like Shelter. Always keep a record of all communication.
Housemate Issues: If you're sharing a property, establish clear house rules from the beginning. If conflicts arise, address them calmly and directly. If a one-on-one conversation doesn't work, consider involving a neutral third party or using a student accommodation service if you're a student.
5. End of the Tenancy
Give Proper Notice: When you decide to move out, give the landlord the correct amount of notice as specified in your tenancy agreement.
Leave the Property in Good Condition: You are responsible for returning the property in the same condition it was in when you moved in, minus "normal wear and tear." Do a deep clean, repair any damage you or your guests caused, and refer back to your initial inventory to make sure everything is in its proper place.
Deposit Return: After you move out, your landlord should return your deposit within a set period. If there is a dispute, you can use the deposit protection scheme's dispute resolution service to help you get your money back.
